Staff is the back-of-house people layer of smollOS.

It gives your clinic one lightweight place to keep staff records, manage basic employment information, track leave and payroll details, and manage access to the platform.

It is not a full HR suite. It covers the essentials without adding another heavyweight system to manage.

Staff at a glance

The Staff dashboard gives you a quick overview of your team.

You can see:

• Total staff

• Active staff

• Veterinarians

• Staff on leave

• Monthly payroll

From here, admins can add, edit, deactivate, or manage individual staff records.

Add a staff member

Select Add Staff to create a staff profile.

A staff record can include:

• Name

• Role

• Specialty

• Phone

• Email

• License number

• Nationality

• Emergency contact

• Hire date

• Notes

• Employment status

For veterinarians, you can also assign a calendar colour.

Calendar colours

Each veterinarian can have their own colour.

That colour is then used throughout the Calendar, making it easy to see who is handling appointments and how busy each vet is throughout the day or week.

Employment information

Staff profiles can also hold basic employment and payroll information.

This can include:

• Salary

• Benefits

• Leave allowance

• Leave taken

• Leave remaining

• Advances

• Probation date

• End-of-service information

• Gratuity information

• Bank account details

• HR notes

smollOS can use this information to provide a simple view of employment-related balances and calculations.

For example, leave information can show how many days a staff member has remaining.

Leave

Track basic leave information directly from the staff profile.

You can record leave allowance and leave taken, allowing smollOS to show the remaining balance.

Staff status can also reflect whether someone is:

• Active

• On leave

• Inactive

This gives the admin team a quick understanding of who is currently available.

Payroll & benefits

Staff profiles can include salary and basic compensation information.

You can also record benefits, advances, and other relevant amounts.

The goal is simple: give the clinic enough information to keep its internal records organised without turning smollOS into a full payroll platform.

End of service

Where applicable, staff records can include end-of-service information and gratuity details.

smollOS can track the relevant dates and gratuity structure configured for the employee, including the applicable gratuity days per year for different periods of employment.

This provides a quick reference for the clinic's internal records.

Bank details

Bank account information can be stored within the staff profile for payroll and internal records.

Access to this information is restricted to authorised users.

Fast Access

smollOS also supports Fast Access for staff.

Fast Access uses a six-digit PIN that allows a staff member to quickly access the system without repeatedly entering their full login details.

Admins remain in control.

They can:

• Disable Fast Access

• Remove a staff member's PIN

• Manage Fast Access access for individual staff

Fast Access is designed for speed inside the clinic while keeping access under admin control.

Staff status & access

Admins can deactivate staff when they leave the clinic or no longer need access.

A staff profile can remain in the clinic's records while their active system access is removed.

Admins can also remove a staff profile entirely when appropriate.

Lightweight by design

Staff gives clinics the basics they need to manage their team:

People. Payroll. Leave. Access.

No complicated HR system. No unnecessary layers.

Just the information your clinic needs to keep its back office organised.